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HomeArticlesCommunityMy Profile WH.translationData = {};WH.mergeLang({'navlist_collapse': '- collapse','navlist_expand': '+ expand'});EditHome » Categories » Education and Communications » Writing » LettersHow to End a LetterEdited by Savannah, Illneedasaviour, Rubikcube9x9, LimeUnicorn and 4 othersPin ItArticle EditDiscussA letter's closing can add additional meaning or simply serve as a stopping point for your message. Either way, the farewell is bound to leave a distinct impression, so it's important to choose your words carefully. Whether your letter is formal, personal or intimate in nature, learn how end it in a way that enhances your message.Edit StepsSample Endings
Sample Letter Closings
Sample Ways to Close a Cover Letter
If you're writing a cover letter or a business letter, make sure you've covered all of your bases before getting to the conclusion. The body of the letter should make the case that you're a good candidate for the job; the conclusion serves only to wrap things up, so don't save the most important information for last.No matter what kind of letter you're writing, make sure it is written in such a way that the intent is understood. Letters, unlike some other forms of communication, have an element of permanency. Once you write something down it's hard to take it back. Review the body of your letter with this in mind before moving to the ending.2Write a final paragraph. Write an ending in keeping with the tone of the rest of the letter. Did you write a brief, to-the-point letter, or was it a longer profession of love? Think of the last paragraph of your letter as a conclusion, in which you have the chance to restate the major themes of the message and leave your recipient with just the right feeling. For example,
"My experience working at the Humane Society and leading the Paws for Peace group at my university will make me an excellent candidate for an internship at Boston Animal Hospital.""Celebrating Steve's promotion, welcoming a new grandchild to the family and vacationing in Australia have made 2013 a year to remember for the Grizzolds. We hope your family's year has been as blessed as ours.""I know I'll smile every time I think about your visit. Our daytime excursions, long dinners and wild nights won't soon be forgotten. I can't wait until next time!"3Write a final sentence. The very last sentence in a personal letter is a chance to wish the recipient well or request for him or her to write back. Make sure the last sentence matches your overall tone and hits just the right note.
If you want to thank the recipient for taking the time to meet with you in a professional setting, consider "Thank you for taking the time to meet with me on Tuesday" or "Thank you for your time and consideration."If you'd like the recipient to write a letter back, "Write back soon!" or "I'm looking forward to hearing from you" are both good choices.If you're writing a loved one, you might want to tell them "I love you," "I'm thinking about you" or "I miss you."If you're writing the letter to suit a particular occasion, like a birthday or holiday, reiterate your well wishing. For example, write "Again, have a wonderful Thanksgiving!"Decide On a Closing1Write a formal sign-off. Business letter sign-offs should be formal, familiar, and appropriate for the situation. Unless you are in a field that values creativity and originality above traditional business decorum, it's best to play it on the safe side when your letter is formal in nature. Always follow the sign-off with your signature. Consider the following options:
Sincerely,Best wishes,Warm wishes,Thank you,Respectfully yours,2Write a casual sign-off. For letters that are more casual in nature, the closing helps maintain goodwill and keep correspondence flowing smoothly. If you're writing to an acquaintance, casual friend or a classmate, you might close with a friendly goodbye, like these:
Cheers,Take care,Til next time,Later,Peace,Warmly,3Write a personal sign-off. If you're writing to a close friend or family member, consider a more personal closing, like:
XO,Yours,Hugs,Kisses,Til soon,Write soon,Love,4Write an intimate sign-off. If you're writing to a lover, your closing's tone should be even more intimate. A genuine, personable closing helps the letter sound like it came from you, not a store-bought greeting card. The right closing might even advance your relationship to the next level. Follow the sign-off with your initials or signature. Consider these:
Love always,Yours forever,Affectionately yours,Longing to see you,Patiently yours,Your darling,Consider Adding a Postscript1Decide not to add one. If you've said all that you need to say, there's no need to add a postscript, or a "PS." In fact, there are certain occasions when you actually shouldn't - namely, when you're writing any type of business letter.
2Add a postscript to include additional information. Postscripts are often added after a letter has been signed as a way to include information that was accidentally left out, or that is not important enough to warrant its own paragraph in the letter. For example,
"PS. I bought you a souvenir! I'll give it to you when I get back.""PS. My aunt says 'hi.'"3Add a postscript to enhance the letter's meaning. Sometimes postscripts are included as a way to lighten a letter's tone with a joke, or to playfully flirt with the recipient. Since postscripts are usually just a sentence or two, they can be used as a way of including information without the pressure of writing an explanation. Take these, for example:
"PS. I already finished off the box of chocolates. Please send more supplies.""PS. Oh, I forgot to mention one thing: I'm madly in love with you."4Reread your finished letter. It should flow seamlessly from body to conclusion, with no inconsistencies in tone or message. If it doesn't, erase what you wrote or press "Delete" and keep working on it. People often read letters more than once, and some even save them forever. It's worth taking a few extra minutes to make the letter perfect.
Edit TipsWhen writing a thank you letter, make sure to state your gratitude one last time before you seal it.Be aware of sensitive topics. For example, if you're writing to your grandmother who recently had heart surgery, say something affectionate but brief, such as, "I'll come visit as soon as you're back on your feet." Do not mention anything about life being short or talk about triple bypass recovery statistics; you want to make her feel better, not worse.The lighter the better. The end of your letter is not the time to start philosophizing about the meaning of life or the metaphorical significance of what you had for lunch today--save the heavy stuff for your next letter.Edit Related wikiHowsHow to Write a LetterHow to Write a Persuasive LetterHow to Write a Love LetterHow to Write a Cover LetterHow to Write a Resignation LetterHow to Write a Letter to a FriendHow to Write a Letter to the Attorney GeneralHow to End a Cover LetterArticle Info Categories: Letters
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Also, be aware of any elements that should be in the letter you are writing, such as identification numbers, invitation instructions or financial details. These are often included as attachments to your letter.2Find the name and information for the person you would like to address at the embassy. Internet sites, such as Project Visa or Embassy World as well as Internet searches for the country and the word "embassy" work well. Call the country's embassy to learn the best contact.
3Type your letter in "block" format; it is the most common type of format used with business letters. This means that the letter is justified to the left with single spaces in paragraphs and double spaces between paragraphs.
4Type your letter on a computer. Handwritten letters are harder to read, and will most likely not garner official action from the embassy.
5Begin the letter by placing the date at the top. Type the date you will sign and send it, if it is in the future.
6Adopt a formal tone when writing your letter. Always address the person by their title and be courteous in all statements, even if they are a criticism.
7Type the name of the person you are addressing, the name of the embassy and the address of the embassy to which you are writing. For example, Mr. Potter, Canadian Embassy and the physical address.
If you are writing the ambassador himself, write The Honorable Mr. Potter, Ambassador of Canada, Canadian Embassy and the physical address.If you are writing to another country's ambassador, write the title "Excellency" in front of the ambassador's name. For example: His/Her Excellency Mr. Potter, Ambassador of Canada, Canadian Embassy and the physical address of the embassy.8Type what the letter is regarding, by typing "RE:" and the subject of the letter. This allows the embassy to direct the letter to the right member of staff. For example: "RE: Invitation to French Consulate Party."
9Type the person's name if you are addressing the Consul General or an embassy employee. For example, "Dear Mr. Potter." Type "Dear Honorable Ambassador," only if you are addressing the ambassador.
Type "Sir or Madam," if you do not know the name of the person you are writing to.10Type your letter. Be careful to include all the elements that are required for a response.
11Type a farewell address, such as "Sincerely,"
12Leave space for a signature on the letter.
13Type your full name and any other identification that may be needed, such as an address, identification number, email and phone number.
14Print your letter and sign it. Make a copy of it for your records.
15Print and include attachments
16Add your name and address on either the back or the top left section of the envelope, depending upon the country's custom.
17Address the envelope in the middle or right lower section by writing the same address as the top of your letter. For example: The Honorable (or His Excellency) Mr. Potter, Ambassador of Canada, Canadian Embassy and the physical address.
18Affix the proper postage and send.
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